The Auburn University School of Accountancy developed these guidelines for recruiters and students to observe throughout the recruitment process. Please email Colby Lakas, BAP Faculty Advisor, with any questions about what is outlined below.

 

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Recruiting Honor Code

General Recruiting Best Practices

SLP Recruiting Best Practices

Recruiting Honor Code

This Code is self-governing, so employers should act in the interest of the profession’s integrity and ethics.
Accounting students will also be educated on the standards in place.

Honor Code #1 – Do not make offers before 9 AM on Day 1 of the Offer Period*.

All internship offers** (verbal or written) are prohibited until 9 AM CST on Day 1 of the Offer Period, and allowed on a rolling basis thereafter at the discretion of the employer.  This common start date of the Offer Period is in place to protect both student and employer, allowing for the recruitment process to run smoothly.

  • *OFFER PERIOD DEFINED: There are two main Offer Periods, which cover the following dates. The Summer Offer Period lasts from June 1 to August 1; the Fall Offer Period generally lasts from August 2 to November 1.
  • **NOTE:  The Offer Period applies only to internship candidates in Alabama, Georgia, and Nashville, TN.  Offers can only pertain to the immediately following calendar year (e.g. the 2018 Offer Periods cover offers for 2019 positions). Full-time candidates and students interested in locations outside of this region are not subject to the restrictions.

Honor Code #2 – Set an appropriate decision deadline for your offers.

All internship offers made during the Summer Offer Period must remain open until 5 pm CST on August 1.  Offers made during the Fall Offer Period should remain open for an amount of time that allows a student to participate in Meet the Firms and Accounting Interview Weeks, if the student desires. If the offer is made after the close of both Offer Periods, students should be allowed at least two (2) business days to make a decision.  This timeframe will prevent undue pressure on the students and allow them to properly consider and solicit advice about their decision.  Although this is the minimum guideline, employers are encouraged to leave offers open longer if they are able to wait for the student’s response (e.g. November 1).

General Recruiting Best Practices

These are guidelines to help employers be effective and successful recruiters on campus.

Best Practice #1 – Host social events on campus.

In addition to attending the Spring and Fall Meet the Firms and other Beta Alpha Psi-sponsored activities, employers are best served to engage students through hosting employer-specific social events throughout the year. These social events can range from a meal to a sporting event; anything that will connect students with your professionals in a targeted setting.

Click here for a list of event venues and local activities.

Best Practice #2 – Reserve your social time frame 2 weeks in advance. ***

To maximize the opportunities for students to interact with all employers, employers are asked to coordinate all social events involving a total of ten (10) or more students through Colby Lakas at least 2 weeks in advance of the event date.  Of course, the earlier the better, given that dates fill up quickly in prime recruiting season!  When it comes to evening events, the available time frames are 5-7 pm CST or 7-9 pm CST.  The Big 4 firms are not to host events on the same evening.  If an employer has the only event scheduled on a given evening, the employer can choose the time frame that suits them best.  If the night coincides with a Beta Alpha Psi meeting, preference will be given to the presenting sponsor (only the 7-9 pm time slot will be available). Click here to view available dates and times.

***This best practice applies to events hosted during the Fall and Spring semesters only.

Best Practice #3 – Identify prospective interns during their junior year

Recruits who are active in networking with employers during their junior year may receive and accept an offer during the Summer Offer Period. For these students, receiving an offer after June 1 is the culmination of a lengthy recruitment process, and they will be ready to make their decision before the fall semester begins.  As a result, employers are encouraged to do all necessary diligence on recruits in advance of the close of the Summer Offer Period (6/1-8/1).  Employers who require office visits prior to making offers should invite students to the office over school breaks (e.g. summer leadership programs or office visits) to be most competitive during the Summer Offer Period. The Fall Offer Period will afford an opportunity to meet unplaced candidates.

Summer Leadership Program (SLP)* Recruiting Best Practices

 *SLPs are broadly defined as any summer recruiting activity hosted in employer offices/cities.

Semester-by-Semester Guidance for SLP Recruiting

 FallSpringSummer
Juniors are generally enrolled in:-Intermediate Acct I
-Cost Accounting
-Business Processes & Int. Controls
-Professional Development in Acct
-Intermediate Acct II
-Tax I (Individual Tax)
-Accounting Info Systems
Students often enroll in five-week mini-term courses to get ahead for upcoming spring internships.
AU-hosted networking events include:Meet the Firms (MTF) (late August/early September)-MTF (late January)
-Local & Regional Firm Meet & Greet (late April)
None
Recommended ways to target prospects:-Utilize BAP/FLS rosters & MTF resumes to send email blasts and host events on campus.
-Informal meetings with students while on campus for fall interviews.
-Utilize BAP/FLS rosters & MTF resumes to send email blasts, host events, or invite students to the office.
-Post SLP opportunities on Handshake & interview
Summer Leadership Programs or Office Visits

SLP identification should generally occur during the spring semester of a student’s junior year, from February 15 to April 15. Students should be granted ample time to respond to invitations within this time-frame.

As it is impossible to avoid conflicts across all SLPs, it is important for students to be able to manage invitations in an organized fashion. The defined time-frame for recruiting SLP candidates is necessary so students know when to expect invitations and plan their summer commitments accordingly. We recommend SLP identification in the spring, because first semester juniors have not completed the first round of upper-level accounting classes, including Intermediate Accounting I and Professional Development in Accountancy, which introduces them to the recruiting process.  These students need more time to establish themselves as accounting majors and prepare for spring recruiting. Since most of these students have only completed Principles of Financial Accounting as of the fall semester, it’s possible they will change their major after beginning upper-level coursework.  We don’t want employers to spend time and resources intensively recruiting students who may end up declaring a different major.

All SLP applications should be posted on Handshake, regardless of whether a campus interview is involved.

Students are programmed to consult Handshake for any professional opportunities, and posting your events will ensure maximum visibility (even if the posting re-directs to an application on your website). While interviews (on campus or otherwise) are not mandated for SLPs, it is a helpful relationship-building touch point that could enhance the prospect of an offer acceptance during the Summer Offer Period (June 1 – August 1).

Where possible, recruiters within a given market should coordinate SLP dates with one another to avoid conflicts.

Recruiters for peer firms who are known to host SLPs should make an effort to coordinate dates in their market. This coordination will ensure the candidate pool has an opportunity to attend as many SLPs as possible. Although the Summer Offer Period begins on June 1st, it does not mean that all programs must occur prior to that date. Students are advised to follow through with their SLP commitments throughout the summer even though they may have offers in-hand on June 1.  Therefore, we hope there will be minimal instances of students canceling their attendance at an SLP that takes place after June 1.

SLP dates should be provided to the Auburn School of Accountancy so we can keep a master calendar of all programs.

To assist students in planning their summer commitments, Auburn publicizes a listing of all SLPs, along with relevant application deadlines. If Auburn is not aware of a program, the students will generally be uninformed as well.

Employers who make offers following an SLP should avoid pressuring a student to renege on other SLP invitations.

Part of the messaging of the Summer Offer Period is that a student has until August 1 to make a decision. We appreciate all employers reinforcing this messaging and encouraging students to experience all summer opportunities to gain confidence in their decision.

Encourage students to apply to SLPs even if they have a conflict.

Spring semester offers a unique opportunity for employers to review the entire candidate pool before the Summer Offer Period begins. Thus, we encourage all employers to recruit/interview students who have a known summer conflict. The spring semester events may be the last time employers see a student before an offer is accepted during the Summer Offer Period.

Understand that students enrolled in summer school at AU may not be able to attend all conferences.

Due to the nature of summer courses at Auburn, some students enrolled in summer classes will only be available for a limited number of SLPs. Summer classes are offered on a five-week format and meet daily for 75 minutes; thus, a student missing five days of summer classes is missing equivalent to 20% of the summer course. Poor summer grades may have downstream consequences for internship and graduate school applications. We ask that all employers be supportive of the balance a student must find between academic and professional obligations.

PLEASE REMEMBER that if you are unable to host spring recruiting events because of busy season, you can always recruit students during the Fall Offer Period (August 2 – November 1). Therefore, you may spend the summer months hosting office interviews and recruiting events to make internship offers between August 2 and November 1.